How to Start a Cake Business | SkillsAndTech

Everybody loves cake! That’s why it’s a $125 billion global industry. If you’re a baker with a passion for desserts, then starting a cake business may be right up your alley.

Of course, starting a business is rarely easy, and requires hard work and preparation. Thankfully, you’ve come to the right place, as this step-by-step guide details all you need to know to develop and launch your new cake business.

Table of Contents

Decide if the Business Is Right for You

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Before entering the baking industry, you need to know about the advantages and challenges that come with it. To help you determine if this is the best career path for you, here are some of the typical pros and cons of starting your own cake business:

Pros and cons

Pros

Work from home on your own schedule
Low start-up costs
Simple model with steady year-round income
Easily scalable and can be transferred to production facility

Cons

Unsold products often go stale, leading to loss
Target market is mainly local, hindering potential

Cake industry trends

For broader industry information, read this Step By Step article on starting a bakery.

Industry size and growth

Industry size and past growth – The global cake market was valued at $44 billion in 2020, according to market analyst Grand View Research. Thanks to increased urbanization and more disposable income, the $10 billion US market has also been enjoying steady growth.
Growth forecast – The global market is projected to grow at least 3% annually through 2027.
Number of people employed – As of May 2021, more than 180,000 bakers were employed in the US, according to the Bureau of Labor Statistics.

Trends and challenges

Trends shaping the cake market include:

Grocery stores and supermarkets are adding in-store bakeries
Increase in bakery-cafes
Rising interest in healthier and diet-related products, such as sugar-free, gluten-free, dairy-free, organic, and low-sodium options
Online sales of cakes are rapidly increasing as more consumers appreciate the convenience of placing an order while at work or on the go

Challenges in the cake industry include:

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Shelf-life issues of ingredients
Capturing fickle consumers

What kind of people work in cake shops?

Gender – 54% of all bakers are female, while around 46% are male.
Average level of education – 31% of bakers have a high school diploma while 26% hold a bachelor’s degree.
Average age – The average age of an employed baker is 40 years old.

How much does it cost to start a cake business?

Startup costs for a cake business run from $2,000 to $7,000 or more, and vary depending on the equipment you already have. For instance, if you have a reliable refrigerator and oven, this reduces your costs. The amount that you spend on marketing will also fluctuate your start-up capital requirements.

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You don’t need expensive equipment to bake cakes. Most of the necessary tools and equipment will likely already be available in your kitchen. You can easily buy any other items you need from Amazon or eBay, or from a local food and beverage supplier. In addition to equipment and tools, you’ll also need ingredients and packaging material. Finding a grocery or local dealer is your best bet for good deals on bulk baking goods.

Start-up Costs	Ballpark Range	Average
Licenses and permits	$300-$500	$400
Insurance	$130-$260	$195
Marketing and advertising	$500-$2,000	$1,250
Website	$200-$1,000	$600
Software	$200-$500	$350
Equipment	$500-$2,000	$1,250
Raw Material	$100-$200	$150
Miscellaneous	$70-$540	$305
Total	$2,000-$7,000	$4,500

How much can you earn from a cake business?

The median cake size is 10 inches in diameter, with an average sales price of $60. If you start out as a solopreneur working from home, you can expect a profit margin of about 60%, which means you’ll make around $36 for each cake sold.

In your first year or two, you might sell 20 cakes a week. This would give you more than $62,000 in annual revenue, and a profit of around $37,000. After you scale up your operations with a production facility and a full-time staff, your margin will fall to 40%, but you might sell 100 cakes a week. This would give you more than $310,000 in annual revenue and a profit of nearly $125,000.

What barriers to entry are there?

In any food business, the biggest barrier to entry is often the stringent regulations and licensing requirements. Food businesses are regulated by the FDA, which provides a comprehensive guide on starting a food business.

Another barrier to entry includes developing new recipes to stand out in a crowded market. Consumer preferences and dietary requirements change from time to time. You need to establish an adaptable menu that you can customize according to your customers’ changing desires.

Hone Your Idea

Now that you know what’s involved in starting a cake business, it’s a good idea to hone your concept in preparation to enter a competitive market.

Why? Identify an opportunity

Research cake businesses and bakeries in your area to examine their products, price points, and customer reviews, and see what sells best. You’re also looking for a market gap to fill. For instance, maybe the local market is missing a good gluten-free and vegan cake maker.

You might consider targeting a niche market by specializing in a certain aspect of your industry, such as sponge cakes or cupcakes.

This could jumpstart your word-of-mouth marketing and attract clients right away.

What? Determine your products or services

The next crucial step is determining what sort of cakes you will produce and sell. Would you like to offer a wide variety of pre-made and custom cakes? Or maybe you’d prefer to focus on a single type of cake, such as cheesecakes or sponge cake, and build your brand that way.

Chocolate is the most-searched-for type of cake online, followed by red velvet and carrot.^[7] It’s a good idea to do some research and determine if it is more viable, in your area, to focus on wedding cakes, birthday cakes, cupcakes, or some other segment.

If you are new to cake baking, you need to spend some time developing recipes and designing a menu. However, if you are a seasoned cake baker, you may bring the recipes you developed over the years, reducing the time spent conceptualizing. You might also consider offering baking classes or online courses to boost your revenue.

One thing to keep in mind is that sponge cakes last longer than most other cake types before they go stale, reducing your potential losses. Another money-saving option is offering frozen cakes, a market segment that has seen significant growth in recent years.

How much should you charge for your cakes?

Your prices will depend on which types of cake you choose to offer, as well as costs, overhead, and your target profit margin. Keep in mind that your prices will need to be in line with those of your competitors.

Once you know your costs, you can use this Step By Step profit margin calculator to determine your mark-up and final price point. Remember, the price you use at launch should be subject to change if warranted by the market.

Who? Identify your target market

You could choose to concentrate on custom cakes, which would likely get you a lot of birthday orders. In that case, your target markets would be parents, offices and residential communities, and you could find them on Facebook and LinkedIn. If you specialize in a certain kind of cake you might want to focus on selling wholesale to local grocery stores, restaurants and cafes, which you could find on Google Maps and Yelp.

Where? Choose your business premises

In the early stages, you’ll probably run your business from home to keep costs low. But as your business grows, you’ll likely need to hire workers and may choose to rent out a storefront or production facility. Find commercial space to rent in your area on sites such as Craigslist, Crexi, and Instant Offices.

When choosing a commercial space, you may want to follow these rules of thumb:

Central location accessible via public transport
Ventilated and spacious, with good natural light
Flexible lease that can be extended as your business grows
Ready-to-use space with no major renovations or repairs needed

Brainstorm a Business Name

Your business name is your business identity, so choose one that encapsulates your objectives, services, and mission in just a few words. You probably want a name that’s short and easy to remember, since much of your business, and your initial business in particular, will come from word-of-mouth referrals.

Here are some ideas for brainstorming your business name:

Short, unique, and catchy names tend to stand out
Names that are easy to say and spell tend to do better
Name should be relevant to your product or service offerings
Ask around — family, friends, colleagues, social media — for suggestions
Including keywords, such as “screen printing” or “custom T-shirts”, boosts SEO
Name should allow for expansion, for ex: “Jim’s Bakery” over “Jim’s Cookies”
Avoid location-based names that might hinder future expansion
Use online tools like the Step by Step Business Name Generator. Just type in a few keywords and hit “generate” and you’ll have dozens of suggestions at your fingertips.

Once you’ve got a list of potential names, visit the website of the US Patent and Trademark Office to make sure they are available for registration and check the availability of related domain names using our Domain Name Search tool. Using “.com” or “.org” sharply increases credibility, so it’s best to focus on these.

Finally, make your choice among the names that pass this screening and go ahead with domain registration and social media account creation. Your business name is one of the key differentiators that sets your business apart. Once you pick your company name, and start with the branding, it is hard to change the business name. Therefore, it’s important to carefully consider your choice before you start a business entity.

Create a Business Plan

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Every business needs a plan. This will function as a guidebook to take your startup through the launch process and maintain focus on your key goals. A business plan also enables potential partners and investors to better understand your company and its vision:

Executive Summary: Brief overview of the entire business plan; should be written after the plan is complete.
Business Overview: Overview of the company, vision, mission, ownership, and corporate goals.
Product and Services: Describe your offerings in detail.
Market Analysis: Assess market trends such as variations in demand and prospects for growth, and do a SWOT analysis.
Competitive Analysis: Analyze main competitors, assessing their strengths and weaknesses, and create a list of the advantages of your services.
Sales and Marketing: Examine your companies’ unique selling propositions (USPs) and develop sales, marketing, and promotional strategies.
Management Team: Overview of management team, detailing their roles and professional background, along with a corporate hierarchy.
Operations Plan: Your company’s operational plan includes procurement, office location, key assets and equipment, and other logistical details.
Financial Plan: Three years of financial planning, including startup costs, break-even analysis, profit and loss estimates, cash flow, and balance sheet.
Appendix: Include any additional financial or business-related documents.

If you’ve never created a business plan before, it can be an intimidating task. You might consider finding and hiring a business plan specialist at Fiverr to create a top-notch business plan for you.

Register Your Business

Registering your business is an absolutely crucial step — it’s the prerequisite to paying taxes, raising capital, opening a bank account, and other guideposts on the road to getting a business up and running.

Plus, registration is exciting because it makes the entire process official. Once it’s complete, you’ll have your own business!

Choose where to register your company

Your business location is important because it can affect taxes, legal requirements, and revenue. Most people will register their business in the state where they live, but if you are planning to expand, you might consider looking elsewhere, as some states could offer real advantages when it comes to screen printing.

If you’re willing to move, you could really maximize your business! Keep in mind, it’s relatively easy to transfer your business to another state.

Choose your business structure

Business entities come in several varieties, each with its pros and cons. The legal structure you choose for your screen printing business will shape your taxes, personal liability, and business registration requirements, so choose wisely.

Here are the main options:

Sole Proprietorship – The most common structure for small businesses makes no legal distinction between company and owner. All income goes to the owner, who’s also liable for any debts, losses, or liabilities incurred by the business. The owner pays taxes on business income on his or her personal tax return.
Partnership – Similar to a sole proprietorship, but for two or more people. Again, owners keep the profits and are liable for losses. The partners pay taxes on their share of business income on their personal tax returns.
Limited Liability Company (LLC) – Combines the characteristics of corporations with those of sole proprietorships or partnerships. Again, the owners are not personally liable for debts.
Corporation – Under this structure, the business is a distinct legal entity and the owner or owners are not personally liable for its debts. Owners take profits through shareholder dividends, rather than directly. The corporation pays taxes, and owners pay taxes on their dividends, which is sometimes referred to as double taxation.
S Corp – An S-Corporation refers to the tax classification of the business but is not a business entity. An S-Corp can be either a corporation or an LLC, which just need to elect to be an S-Corp for tax status. In an S-Corp, income is passed through directly to shareholders, who pay taxes on their share of business income on their personal tax returns.

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We recommend that most new business owners choose LLC as it offers liability protection and pass-through taxation while being simpler to form than a corporation. You can form an LLC in as little as five minutes using ZenBusiness’s online LLC formation service. They will check that your business name is available before filing, submit your Articles of Organization and be on hand to answer any questions you might have.

Register for Taxes

The final step before you’re able to pay taxes is getting an Employer Identification Number, or EIN. You can file for your EIN online or by mail or fax: visit the IRS website to learn more. Keep in mind, if you’ve chosen to be a sole proprietorship you can simply use your social security number as your EIN.

Once you have your EIN, you’ll need to choose your tax year. Financially speaking, your business will operate in a calendar year (January–December) or a fiscal year, a 12-month period that can start in any month. This will determine your tax cycle, while your business structure will determine which taxes you’ll pay.

The IRS website also offers a tax-payers checklist, and taxes can be filed online.

It is important to consult an accountant or other professional to help you with your taxes to ensure you are completing them correctly.

Fund your Business

Securing financing is your next step and there are plenty of ways to raise capital:

Bank loans: This is the most common method but getting approved requires a rock-solid business plan and strong credit history.
SBA-guaranteed loans: The Small Business Administration can act as guarantor, helping gain that elusive bank approval via an SBA-guaranteed loan.
Government grants: A handful of financial assistance programs help fund entrepreneurs. Visit Grants.gov to learn which might work for you.
Venture capital: Venture capital investors take an ownership stake in exchange for funds, so keep in mind that you’d be sacrificing some control over your business. This is generally only available for businesses with high growth potential.
Angel investors: Reach out to your entire network in search of people interested in investing in early-stage startups in exchange for a stake. Established angel investors are always looking for good opportunities.
Friends and Family: Reach out to friends and family to provide a business loan or investment in your concept. It’s a good idea to have legal advice when doing so because SEC regulations apply.
Crowdfunding: Websites like Kickstarter and Indiegogo offer an increasingly popular low-risk option, in which donors fund your vision. Entrepreneurial crowdfunding sites like Fundable and WeFunder enable multiple investors to fund your business.
Personal: Self-fund your business via your savings or the sale of property or other assets.

For a screen printing business, your best bet is probably going the personal route or reaching out to friends and family. Although, if you have a great concept, you could give crowdfunding a shot as well.

Apply for Licenses/Permits

Starting a screen printing business requires obtaining a number of licenses and permits from local, state, and federal governments.

Federal regulations, licenses, and permits associated with starting your business include doing business as (DBA), health licenses and permits from the Occupational Safety and Health Administration (OSHA), trademarks, copyrights, patents, and other intellectual properties, as well as industry-specific licenses and permits.

You may also need state-level and local county or city-based licenses and permits. The license requirements and how to obtain them vary, so check the websites of your state, city, and county governments or contact the appropriate person to learn more.

You could also check this SBA guide for your state’s requirements, but we recommend using MyCorporation’s Business License Compliance Package. They will research the exact forms you need for your business and state and provide them to ensure you’re fully compliant.

This is not a step to be taken lightly, as failing to comply with legal requirements can result in hefty penalties.

If you feel overwhelmed by this step or don’t know how to begin, it might be a good idea to hire a professional to help you check all the legal boxes.

Open a Business Bank Account

Before you start making money, you’ll need a place to keep it, and that requires opening a bank account.

Keeping your business finances separate from your personal account makes it easy to file taxes and track your company’s income, so it’s worth doing even if you’re running your screen printing business as a sole proprietorship. Opening a business bank account is quite simple, and similar to opening a personal one. Most major banks offer accounts tailored for businesses — just inquire at your preferred bank to learn about their rates and features.

Banks vary in terms of offerings, so it’s a good idea to examine your options and select the best plan for you. Once you choose your bank, bring in your EIN (or Social Security Number if you decide on a sole proprietorship), articles of incorporation, and other legal documents and open your new account.

Get Business Insurance

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Business insurance is an area that often gets overlooked yet it can be vital to your success as an entrepreneur. Insurance protects you from unexpected events that can have a devastating impact on your business.

Here are some types of insurance to consider:

General liability: The most comprehensive type of insurance, acting as a catch-all for many business elements that require coverage. If you get just one kind of insurance, this is it. It even protects against bodily injury and property damage.
Business Property: Provides coverage for your equipment and supplies.
Equipment Breakdown Insurance: Covers the cost of replacing or repairing equipment that has broken due to mechanical issues.
Worker’s compensation: Provides compensation to employees injured on the job.
Property: Covers your physical space, whether it is a cart, storefront, or office.
Commercial auto: Protection for your company-owned vehicle.
Professional liability: Protects against claims from a client who says they suffered a loss due to an error or omission in your work.
Business owner’s policy (BOP): This is an insurance plan that acts as an all-in-one insurance policy, a combination of any of the above insurance types.

Prepare to Launch

As opening day nears, prepare for launch by reviewing and improving some key elements of your business.

Essential software and tools

Being an entrepreneur often means wearing many hats, from marketing to sales to accounting, which can be overwhelming. Fortunately, many websites and digital tools are available to help simplify many business tasks.

You may want to use graphic design tools such as Affinity Designer, Adobe Illustrator, and CorelDRAW for photo editing, typography, and more.

Accounting

Popular web-based accounting programs for smaller businesses include Quickbooks, Freshbooks, and Xero.
If you’re unfamiliar with basic accounting, you may want to hire a professional, especially as you begin. The consequences for filing incorrect tax documents can be harsh, so accuracy is crucial.

Marketing

Some of your business will come from the casual passerby or online visitors, but still, you should invest in digital marketing! Getting the word out is especially important for new businesses, as it’ll boost customer and brand awareness.

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Once your website is up and running, link it to your social media accounts and vice versa. Social media is a great tool for promoting your business because you can create engaging posts that advertise your products:

Facebook: Great platform for paid advertising, allows you to target specific demographics, like men under age 50 in the Cleveland area.
Instagram: Same benefits as Facebook but with different target audiences.
Website: SEO will help your website appear closer to the top in relevant search results, a crucial element for increasing sales. Make sure that you optimize calls to action on your website. Experiment with text, color, size, and position of calls to action such as “Buy Now”. This can sharply increase purchases.
Google and Yelp: For businesses that rely on local clientele, getting listed on Yelp and Google My Business can be crucial to generating awareness and customers.

Kickstart Marketing

Take advantage of your website, social media presence and real-life activities to increase awareness of your offerings and build your brand. Some suggestions include:

Signage – Put up eye-catching signage at your store and website.
Flyering – Distribute flyers in your neighborhood and at industry events.
Sponsor events – You can pay to be a sponsor at events that are relevant to your target market
Post a video – Post a video about your product. Try using humor and maybe it will go viral!
Limited edition – Offer a limited edition of your bestselling T-shirt or mug.
Seek out referrals – Offer incentives to generate customer referrals to new clients.
Paid ads on social media – Choose sites that will reach your target market and do targeted ads.
Create infographics – Post infographics and include them in your content.

Develop your website

Website development is crucial because your site is your online presence and needs to convince prospective clients of your expertise and professionalism. They are unlikely to find your website, however, unless you follow Search Engine Optimization (SEO) practices. These are steps that help pages rank higher in the results of top search engines like Google.

You can create your own website using services like WordPress, Wix, or Squarespace. This route is very affordable, but figuring out how to build a website can be time-consuming. If you lack tech-savvy, you can hire a web designer or developer to create a custom website for your business.

Focus on USPs

Unique selling propositions, or USPs, are the characteristics of a product or service that sets it apart from the competition. Customers today are inundated with buying options, so you’ll have a real advantage if they are able to quickly grasp how your screen printing business meets their needs or wishes. It’s wise to do all you can to ensure your USPs stand out on your website and in your marketing and promotional materials, stimulating buyer desire.

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Global pizza chain Domino’s is renowned for its USP: “Hot pizza in 30 minutes or less, guaranteed.” Signature USPs for your printing business could be:

The hottest, coolest T-shirts in town
Mugs, tablets, desks, posters — your whole business branded
Custom screen printing at great rates!

Networking

You may not like to network or use personal connections for business gain. But your personal and professional networks likely offer considerable untapped business potential. Maybe that Facebook friend you met in college is now running a screen printing business, or a LinkedIn contact of yours is connected to dozens of potential clients. Maybe your cousin or neighbor has been working in screen printing for years and can offer invaluable insight and industry connections.

The possibilities are endless, so it’s a good idea to review your personal and professional networks and reach out to those with possible links to or interest in printing. You’ll probably generate new customers or find companies with which you could establish a partnership. Online businesses might also consider affiliate marketing as a way to build relationships with potential partners and boost business.

Build your team

If you’re starting out small from a home office, you may not need any employees. But as your business grows, you will likely need workers to fill various roles. Potential positions for a screen printing business would include:

Screen Printers
Designers
Marketing Lead
General Manager

At some point, you may need to hire all of these positions or simply a few, depending on the size and needs of your business. You might also hire multiple workers for a single role or a single worker for multiple roles, again depending on need.

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Free-of-charge methods to recruit employees include posting ads on popular platforms such as LinkedIn, Facebook, or Jobs.com. You might also consider a premium recruitment option, such as advertising on Indeed, Glassdoor, or ZipRecruiter. Further, if you have the resources, you could consider hiring a recruitment agency to help you find talent.

Start Making Money!

Now that you’ve put a strong foundation in place, it’s time to get out there and grab your slice of the $8 billion US screen printing industry!

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To ensure your business starts off on the right foot, here are some key tips to keep in mind:

Meet your deadlines: Whether it’s the deadline for a printing project or your bills, make sure you meet your time commitments—your stakeholders will appreciate it!
Provide more value than you take: Ensure your clients and stakeholders get more value from you than you take from them, and they’ll stick with you for life.
Always implement quality control: A simple quality assurance check will reduce product returns and customer dissatisfaction.
Engage the local community: You know the local community and have a direct connection with them, so it’s better to serve their needs before you market your products on a state or national level.
Address complaints with humility: Always listen to your clients, especially their negative remarks as these are areas where you can improve. And even if a complaint is illogical or unfair, address it calmly and professionally.
Keep improving your production capacity: You don’t know when a big client will come out of the wood work. Make sure you’re able to seize the opportunity when the time comes.
Attend events: Ensure your participation in industry events and trade shows. Bring your best designs as samples and prove yourself as a creative and capable printer.